Access your firm’s casefile data via Cases on the main navigation bar. Through Cases, you can access your firm’s case list, create a new case, or view an existing case. Additionally, access recent cases in the Cases dropdown menu.
To create a new case for your firm, click Cases > New Case on the main navigation bar. Alternatively, you can also click on the New Case button from Browse Cases.
Upon clicking, the Add New Case view will appear.
The fields displayed are dependent on the Case Type chosen. See documentation on Adding a New Case for more details.
Generally, anytime you would like to navigate to a case, navigate to Browse Cases to filter for the desired case. To enter the case, simply click on the case row.
If a case is archived, you will need to click on Archived above the search bar to search through the archived cases.
Any table in MerusCase allows for filtering across any of the columns on your screen to provide the user a tailored list within the system. In other words, use the filter to quickly find a specific line item within the table.
Additionally, MerusCase supports the use of multiple filters at once. This means, for example, that a user can search for all open cases within Browse Cases and then apply a second filter to then search for Assigned to Me within those open cases.
To apply multiple filters, enter the first filter then click on the magnifying glass. On click, a drop-down window will appear. Click Add Filter and toggle what to filter by.
Select Always use this column if you wish to always use the same filter type. Many firms find it particularly useful to select this option when filtering for cases, forms, or templates.
To remove a filter, click on the added filter button (each applied filter appears as a button in the Search/Filter bar). For example, to remove the filter for open cases, click on the button Status: Open within the Search/Filter bar.
To make it easy to perform tasks in bulk, MerusCase has a dropdown menu available which allows the user to select all of the items in the table or deselect all of the items in the table simultaneously. Simply click the checkbox-like icon above the column of checkboxes to see the options Select None and Select Everything.
Note that this will only apply to items in the table which you’ve currently filtered for (i.e. which are displayed on your screen at this moment).
To delete a file that was created in error, select the checkbox on the row of the case you would like to delete. Once a file is selected, click on the Delete button located underneath the filter bar.
On click, a dialogue box will appear prompting you to confirm the deletion.
Miscommunication can be common in a law firm. Perhaps your large firm had a case entered in one office and then that same case was entered in yours. Your firm’s case list now has two versions of the same case but with different activities noted on each. What’s a firm to do?
To correct this error and have just one case moving forward, use the Combine/Merge Cases button to eliminate confusion, clean up your case list, and ensure all case information is accurate.
Select the 2+ cases you would like to combine by checking the box on each case row.
Click the Combine/Merge Cases button.
On click, a pop up will appear warning you that this action is permanent and cannot be undone. Additionally, the system requires you to select a case to be the primary of those selected. The activities, parties, and ledger items of the unselected case(s) will be merged into the primary case. The information in Case Details will not be consolidated and will maintain the information from the primary case.
To edit most case info, navigate to the Case Details tab in the desired case. From there, you can simply click Edit in the upper right, make the desired changes, and click Save. See the detailed description of each editable field in Case Details - Case Info for more information.
However, you can edit the Case Name, Case Comments, and File Number from anywhere in a case. Simply click the Edit Case Name & Comments button (displayed as a pencil) right next to the case name and number. Make your desired changes to those three fields, then click Save.
If you later decide you would like to return to Merus’s automated case naming scheme, click on the Edit Case Name & Comments button. Underneath the case name, click on Let Merus Handle This, then click Save.
MerusCase is full of little tricks and shortcuts to help your firm run more efficiently. One of the most used shortcuts in MerusCase is the Recent Cases list which displays up to ten of your most recently accessed/viewed cases.
Use Recent Firm Activities to see a filterable list of all actions logged within the system firmwide for the last seven days regardless of case.
Many users find this area useful if a co-worker calls in sick because you can see what they were up to yesterday to ensure your clients are covered while they’re out of the office. Additionally, you can use recent firm activities to view something you recently logged but can’t remember which case it was on. The possibilities are endless!
Also from this list, you can view and edit firm activities:
Click on the line item you want to edit.
Edit the fields as necessary and click Save.
Add a New Activity to any case from anywhere in the system. See case activities for more details.
EAMS Lookup is only displayed for firms that are classified as Workers’ Compensation in California. This option will not be visible to those of other law types and/or jurisdictions.
Use the EAMS Lookup Tool whenever you need to reference a UAN (Uniform Assigned Name).